Explain your expectations clearly, write them down and have them sign this NOA agreement or internship agreement with a confidentiality clause. From the outset, do so to the trainee with a clause exclusively dedicated to these criteria. The intern may have a personal laptop, email, tablet or smartphone containing documents, sketches, lists, etc. Such a concern is the exposure (accidental or intentional) to a company`s information. In other words, when a company uses interns, some or all of its information is exposed to the intern. This could lead to the dissemination of information from the intern. Such indiscretions may be coincidental, but if the information disclosed relates to a trade secret or other sensitive information, the company may be seriously harmed in the current competitive market. Their policies on the protection of confidential information should be carefully developed, whether or not they are part of a broader agreement. If you reuse the example of our internist, a confidentiality clause as part of an internship contract can be all you need. While your intern may emerge with new ideas and crazy IT skills, they also need coaching to navigate the most precarious aspects of the business, especially proprietary information and business secrets.
Be realistic about your particular situation, where you hire an intern, how you will use it and what they will have access to, and then you can make a smart decision about how best to deal with your privacy issues with the intern. With an internship, the trainee is most likely the only recipient of confidential information and therefore you force him to keep the legal secret while promising to keep your proprietary information safe. The authorized use of information is another important factor in the agreement of your trainees. Other forms of proprietary information, such as prescriptions or algorithms, can never lose their importance. And the intern may have no idea. Many large companies have their trainees sign an internship contract. In these agreements, you will almost always find a confidentiality clause. This paperwork will allow trainees to understand the type of information the company considers confidential or confidential and how this information should be kept by the trainee to the satisfaction of the company.