Staff accommodation contracts are legally binding on you and your employees. These agreements must be in accordance with state law on landlords and tenants. If you enter into a housing contract with an employee. B, you must respect state law with respect to dismissal procedures and other deportation procedures if the employee does not move in time after the dismissal. Other issues to consider in your employee-housing contracts are whether tenant insurance should be required and whether the farm or ranch liability insurance covers losses related to a rented or licensed property. Staff housing is an issue that too many farmers and ranchers are not paying enough attention to. There are many opportunities to manage employee housing, but an owner can quickly lose control and open the door to meaningful liability in the absence of agreement. Your housing contract should establish housing rules. They may, for example, contain a provision expressly prohibiting domestic animals, indoor smoking and possession of alcohol by minors. You can also set quiet hours from a certain time in the evening to a specific time in the morning. If you wish to reserve the right to inspect the premises, insert a provision that specifies this. An employee`s housing contract may stipulate that your employee must have all services on their behalf; this frees you from liability if pension benefits are not paid. Conversely, your agreement may stipulate that you will pay utilities.
This approach makes sense if the staff accommodation is not in a totally different structure than your main residence. If you keep the services on your behalf, you can add a reasonable fee to your employee`s monthly rent — if you ask for rent. It`s up to you to decide to calculate the monthly rent. Some employers do, others do not. If you decide to calculate the rent, you can include a clause stating that you intend to collect rent on paycheck deductions. An employee housing contract should contain clear written rules. A common question is whether the employee can bring animals into the field. Any type of animal is a potential liability, so the agreement should require health records for pets, and require an employee to request written permission from the owner before an animal is brought to the dwelling. The agreement should also prohibit workers from having animals prohibited by law. Employee-housing contracts create a landlord-tenant relationship between the employer and the worker.
If you are considering making housing available to staff, you would be well advised to have a housing contract for employees; without one, you won`t be able to remember your expectations.