Your employee residency contract should establish the right to regular inspections. Inspections should be carried out at least once a year. After inspecting the property, carry out all necessary repairs. An employee housing contract may stipulate that your employee must have all ancillary costs in their name; This releases you from any liability if the incidental costs are not paid. Conversely, your agreement may stipulate that you are paying for utilities. This approach makes sense if the employee`s apartment is not in a completely different structure from that of your principal residence. If you keep utilities on your behalf, you can add a reasonable fee to your employee`s monthly rent – if you`re asking for rent. The decision to charge monthly rent is entirely up to you. Some employers do and some don`t. If you decide to charge rent, you can include a clause stating that you intend to collect the rent through payroll deductions. Employee housing contracts are usually entered into by employers who offer summer or agricultural employment. It is typical for employees of dairy farms and livestock farms to receive housing contracts.
These types of jobs often require employees to move away from home because the work is seasonal or it is simply more convenient for employees to live on site due to hours of operation. Companies should decide whether they want to require their employees to pay the rent or include housing in the employee`s salary. Rules prohibiting children from playing in dangerous areas such as traffic lanes and pet pens can also be included in a housing contract. It should also be noted that employees cannot bring children to work. A written housing contract can also prevent dilapidated cars on the property, set quiet hours, limit alcohol consumption, and hold employees accountable for visitors. The employees` housing contract must specify who is allowed to live in the house. As a rule, only the employer, spouse and minor children are allowed to live in the house. The agreement should also provide for the need to obtain written permission for other persons to occupy the premises. Whether the housing contract is through a license or a rental is your choice, but it must be determined by a written agreement. In the written agreement, specify who is responsible for paying for utilities.
In many cases, you may want to set up utilities on behalf of the employee. Alternatively, the amount the landlord pays for utilities may be limited in the agreement. Employee housing contracts are legally binding on you and your employees. These agreements must comply with state law regarding landlords and tenants. For example, if you enter into a housing contract with an employee, you must comply with state law regarding termination and other eviction procedures if the employee does not move in a timely manner after termination. Other issues to consider in your employee housing contracts include whether tenant insurance is required and whether farm or ranch liability insurance covers losses associated with a leased or licensed property. An employee housing contract must contain clear written rules. A question that often arises is whether the employee is allowed to bring animals to the property. Any type of animal is a potential liability, so the agreement should require pet health records and require an employee to obtain written permission from the owner before an animal is brought to the property. The agreement should also prohibit employees from having animals prohibited by law. A first decision that needs to be made when it comes to housing employees is whether you want your employees to move into your apartment as tenants or under license.
A license means that the employee is there with the owner`s permission and the apartment is directly related to their employment. It is easier to evict an employee if they live in the licensed apartment. However, there is a much greater risk that the home will be treated as part of an employee`s salary, which could increase overtime pay. If the employee is treated like a tenant, it is easier to separate the apartment from an employee`s salary. The disadvantage of renting is that it is not so easy to evict the resident after the end of the employment relationship. State law sets the minimum legal period that must be made before a residential tenant is evicted. .